In certain circumstances, the probationary period can also be extended for up to 6 months. The policy will take effect on 1 March 2021. Under the proposed policy, the probation period will give managers the opportunity to assess new staff members on the job, over a period of 10 months before deciding to either confirm or terminate the appointment.
Furthermore, it focuses managers’ attention on the first year of employment of a new staff member so that they provide the clear guidance which underpins a successful start in a new position in UNDP. The probationary period will allow UNDP to manage the relationship more flexibly, so that managers can address problems, if any, before confirming a new staff member into a two-year appointment. Following the approval by the Administrator of the decision to implement two-year renewal cycles for Fixed-Term Appointments, BMS/OHR is introducing a supporting measure to ensure that all new staff on initial fixed term appointments of more than one year are subject to a probation period prior to being confirmed in their positions. It draws upon acknowledged international best practices, while taking into account the characteristics of UNDP. The Operational Guide to the Internal Control Framework supplements the Internal Control Framework (ICF) policy to bring together the main existing prescriptive content within the Programme and Operations Policies and Procedures (POPP) with respect to internal controls, and help UNDP offices implement effective internal controls. Compliance with applicable regulations, rules and internal policies.Safeguarding resources from inappropriate use, loss, or damage due to waste, abuse, mismanagement, errors, fraud and irregularities.Meeting accountability obligations by making available reliable and relevant internal and external financial and non-financial information, through the maintenance of proper records and information flows.Promotion of orderly, ethical, economical, efficient and effective operations.An effective internal control system provides reasonable assurance to UNDP regarding the achievement of its objectives in the following categories: The purpose of the Internal Control Framework (ICF) policy is to help UNDP achieve its goals and to provide accountability for its activities. Multi-Country and South-South Projects procedures (Step 3.1).Engagement Facility procedures (Step 3.1).Formulate Development and Institutional Effectiveness Projects procedures (Step 1.1).Formulate Development Projects procedures (Step 3.2).
Budgeting and costing requirements of the specific funding partners (EU, GEF and Global Fund) are also available here. They also provide a sample project budget template by activities and budget inputs and a sample timesheet template when estimating UNDP services to projects.
These procedures provide guidance on how to budget direct and indirect costs including personnel and operating costs, as well services by UNDP offices to projects. In order to assist offices in their costing and budgeting of project activities, PPM procedures " Prepare Fully Costed Budgets for Projects " have been added. Clause 11 has been added to clarify the process for inquiries to the Ethics Office regarding staff members on a UNDP Letter of Appointment.a UN entity and any allegations of misconduct involving the Client and/or its personnel, or grievances shall be handled by the client. Clause 10 has been added to clarify that with respect to all contracts, including non-staff personnel, but excluding staff members, the Services are on behalf of the client, i.e.Clause 9 has been updated to reinstate the prior language to ensure consistency with the liability provision of the corporate Framework Agreement.The PPSA service is developed for partners to benefit from UNDP service, and as part of our corporate strategy for taking on a central role in UN-wide solutions and back-office services. Clause 4 & 5 has been added to reflect the provision of Partner Personnel Services Agreement (PPSA) services.Clause 3 has been expanded to state legal services that are not included in the SLA template given its specific conditions, including cost-recovery. The UNDP Service Level Agreement (SLA) template has been updated as follows: